Standard Reports in Detail
4 minute read
Standard Reports in Detail
Docusnap365 provides a set of preconfigured reports that can be automatically or manually installed via the Marketplace. These reports serve as a direct entry point for typical IT-related questions — without requiring custom report design.
Purpose and Use Cases
Standard reports are designed to make frequent evaluations immediately available:
- System and software overviews
- License inventories and OS distribution
- IP address management
- Hardware information
- and much more
They are suitable for IT operations, documentation, audits, as well as for management reports.
Currently Available Standard Reports (as of 05/2025)
The following reports are currently available in the Docusnap365 Marketplace:
| Report | Description |
|---|---|
| VMware | Overview of virtual machines, ESX hosts, cluster information, CPU/RAM/status |
| Switches | Overview of switches including location, active ports, VLANs, etc. |
| Installed Software | Inventoried software versions per system, vendor, and installation details |
| Windows IP Address Overview | Available, used, and duplicate IP addresses by location or subnet |
| MSSQL Server | Overview of SQL Server instances, versions, editions, and hosting systems |
| M365 Teams | Overview of all Microsoft Teams, their members, channels, and activity status |
| M365 Licenses | Display of assigned and available Microsoft 365 licenses |
| Hardware | System components such as CPU, RAM, motherboard, BIOS, vendor data |
| Windows Shares | Overview of all shares on file servers with paths, permissions, and owners |
| Exchange Online | Display of Exchange Online mailboxes, storage, type, size, and usage |
| DNS Server | Listing of all DNS servers and their configuration, forward lookups, and entries |
| Windows Operating System | Used operating systems by version, patch level, language, and architecture |
| AD - Last Logins | Displays last login times of users including status (e.g., inactive, expired) |
| Windows Users Running Services | Shows which user accounts are running services on which system |
| DHCP Server | Displays configured DHCP servers, scopes, lease times, and used IP addresses |
| All Operating Systems | Full overview of all OS versions and types in use (not just Windows) |
The list is continuously expanded. New reports automatically appear in the What’s New section of the Marketplace.
Reports Are Based on Predefined Data Sources
Each report in the Marketplace consists of two components:
Data Source
– Extracts and prepares the required raw data (e.g., system data, user information, shares).
– Depending on the volume and complexity of the data, preparation can take a few seconds or minutes.Report
– The presentation based on the prepared data source.
– The report is displayed correctly only when all data is fully available.
Important: Some reports may only appear after the first full data preparation in the interface.
Installation Notes
- Reports are managed in the Reports > Reporting section
- Once installed, they are ready to use immediately
- Updates appear under the “Updates” tab in the Marketplace
Viewing Report Contents
An installed report can be opened in the Reports > Reporting section. There it can be:
- Viewed (live preview)
- Exported as PDF or Word
Each report is technically based on a defined report template, which is linked to the underlying data sources.
Modifying Reports: Only via Cloning
Standard reports from the Marketplace are not directly editable to ensure consistency and update capability.
To customize a report, it must first be cloned:
- Select the report
- Choose the “Clone” action
- Modify the cloned report as needed (e.g., in the report designer)
Note: Cloned reports no longer receive automatic updates — they are fully user-managed.
Updates & Uninstallation
- When a report in the Marketplace is updated, it appears in the “Updates” tab
- The installed version can then be selectively updated or completely uninstalled
- Reinstallation is possible at any time — existing data is retained
When Custom Reports Are Needed
Although the standard reports cover many use cases, it can be useful to create custom reports in addition, for example:
- Company-specific CI/CD layout
- Advanced evaluations on custom data sources
- Combined outputs across multiple tenants or locations
For this, Docusnap365 still offers the report designer and full customization functionality.
Summary
- Standard reports provide ready-to-use evaluations for typical IT questions
- They are centrally managed and versioned via the Marketplace
- New tenants automatically receive all standard reports
- Customizations are only possible via cloning – original reports remain untouched
- Ongoing extensions include an integrated update mechanism
- For specific requirements, user-defined reports can be created at any time