Inventory

Introduction to Asset Management with Docusnap365

Asset Management in Docusnap365 offers comprehensive documentation and management of all IT resources within a company. It integrates various segments such as Hardware, Software, Systems, Networks, Storage, Services, Management Services, Accounts, Data, Identity Providers, and Passive Infrastructure to provide a complete, centralized view of the entire IT infrastructure. This holistic approach helps IT administrators and decision-makers efficiently plan resources, mitigate risks, and ensure compliance with regulatory requirements.

Overview of Segments

Hardware

The “Hardware” segment documents physical IT components such as servers, workstations, monitors, storage systems, printers, and network devices. The goal is to ensure a complete inventory and linkage of these physical devices, providing a clear view of the infrastructure.

Connections in the Dependency Center:

• Workstations and servers to systems
• Servers to storage solutions in the “Storage” segment
• Switches to networks in the “Networks” segment
• Racks and cabling in Passive Infrastructure

Systems

The “Systems” segment covers the documentation of operating systems installed on hardware. These systems form the foundation for running applications and services.

Connections in the Dependency Center:

• Systems to hardware
• Systems to installed software in the “Software” segment

Storage

The “Storage” segment captures all logical storage resources such as volumes, LUNs, and snapshots. It also documents their connection to physical hardware and virtual systems.

Connections in the Dependency Center:

• Storage to hardware (physical disks and controllers)
• Storage to management services like Nutanix or VMware

Networks

The “Networks” segment documents physical and logical network elements such as switches, routers, and virtual switches. Based on this data, Docusnap365 automatically generates a network topology plan, providing a visual representation of the infrastructure.

Connections in the Dependency Center:

• Networks to physical switches in the “Hardware” segment
• Virtual switches to VMware management services in the “Management Services” segment

Services

The “Services” segment documents critical IT services like DNS, DHCP, Microsoft Exchange, and Teams. The aim is to visualize the dependencies between services and the supporting systems.

Connections in the Dependency Center:

• Microsoft 365 services (Teams, SharePoint, OneDrive) to Microsoft 365 management services
• DNS and DHCP to Windows systems in the “Systems” segment

Management Services

This segment documents central platforms like VMware vCenter, Nutanix Prism, or Microsoft 365, which simplify the management of IT resources.

Connections in the Dependency Center:

• VMware hosts to VMware vCenter
• Nutanix to Nutanix Prism management services
• Management services to networks and hardware

Identity Providers

Identity providers such as Active Directory and Microsoft Entra ID manage user identities and permissions. They are a central part of a company’s security infrastructure.

Connections in the Dependency Center:

• Identity providers to user accounts in the “Accounts” segment
• Manually created identity providers such as websites or local systems

Accounts

The “Accounts” segment documents all user accounts within the IT infrastructure. The goal is to centrally manage all login credentials.

Connections in the Dependency Center:

• Accounts to identity providers
• Expansion through the “People” segment to associate accounts with real individuals

Software

The “Software” segment documents all installed programs. The goal is to provide a complete overview of the deployed software products, with the option to exclude irrelevant software through future blacklisting.

Connections in the Dependency Center:

• Software to systems in the “Systems” segment

Data

The “Data” segment provides a centralized overview of storage locations for critical business data, including databases and file shares. It is particularly beneficial for data protection officers to identify sensitive data sources.

Connections in the Dependency Center:

• Databases to services like MSSQL or Oracle

Passive Infrastructure

This segment documents physical components such as racks, cabling, and security equipment that are not directly connected to power. Currently, objects can be manually created, but graphical representation is still in development.

Connections in the Dependency Center:

• Racks to servers
• Cabling to networks

Goals of Asset Management with Docusnap365

1. Centralized Overview and Transparency: Docusnap365 integrates all segments to provide a holistic view of the IT infrastructure, creating a centralized platform that consolidates information.

2. Optimized Management and Planning: Detailed connections between IT components simplify management and support resource planning.

3. Enhanced Security and Compliance: By documenting permissions, user accounts, and sensitive data sources, Docusnap365 helps companies comply with security and data protection regulations.

4. Long-Term Scalability: Comprehensive insights enable informed decisions about future investments and infrastructure expansions.

5. Improved Collaboration: All information is accessible across departments, fostering collaboration and breaking down information silos.

Conclusion

With Docusnap365, companies gain a powerful solution for holistic asset management. Comprehensive documentation and connections in the Dependency Center enhance transparency and efficiency in IT management while ensuring security and compliance standards are reliably met.