Accounts

Introduction to the “Accounts” Segment

The Accounts segment in Docusnap365 allows centralized recording and management of all user accounts within an IT infrastructure. These accounts typically originate from various identity providers, which can be automatically captured through inventory or manually created in Docusnap365. User accounts are the foundation for authentication and authorization processes and are a crucial component of a company’s security strategy.

Key Areas of Documentation

• User Accounts
  Documentation of all user accounts, including attributes such as UPN or email address.

• Flexibility with Identity Providers
  In addition to the automatic inventory of known identity providers such as Microsoft Active Directory (AD) or Microsoft Entra ID, manually created identity providers can also be documented. Examples include:

  • Websites or portals with their own user logins.
  • Local applications with separate user accounts.
  • Systems without direct integration into Active Directory or Entra ID but still managing users.

Dependency Center: Connections Between Segments

The Dependency Center visualizes the relationships between user accounts and other IT infrastructure components, providing a comprehensive view of account management.

Key Connections in the Dependency Center

• Accounts to Identity Providers in the “Identity Providers” Segment
  • User accounts are linked to their respective identity provider, whether it is an automatically inventoried provider like Active Directory or a manually created provider like a website.

Documentation Goals

The primary goal of the Accounts segment is to collect and manage all login credentials in a central location. This offers companies the following benefits:

• Centralized User Management
  All user accounts, regardless of their origin (automatically inventoried or manually created), are managed in one place.

• Transparency and Control
  By linking to identity providers and other segments such as Systems or Services, a comprehensive overview of account usage and permissions is ensured.

• Extension Through the “People” Segment
  Accounts can be linked to real people via the People segment. This enables:

  • Traceability of which individuals use which accounts.
  • Consolidation of a person’s accounts across various identity providers.

• Flexibility in Identity Management
  The ability to document manually created identity providers and accounts offers flexibility for environments that are not fully standardized or automated.

Conclusion

The “Accounts” segment in Docusnap365 provides a central and flexible platform for managing all user accounts, whether automatically inventoried from known identity providers like Microsoft Entra ID or Active Directory or manually created. By linking to real people and other IT components in the Dependency Center, Docusnap365 enables comprehensive and transparent management that enhances both the security and efficiency of the IT infrastructure.