Data

Introduction to the “Data” Segment

The Data segment in Docusnap365 provides a centralized platform for collecting, documenting, and managing all storage locations where business or personal data may be stored. These locations are automatically identified through various inventory modules and consolidated into an easy-to-navigate section.

The “Data” segment is an indispensable tool for data protection officers. It allows the identification of all potential sources where legally sensitive information could be stored. This helps companies ensure transparency in their data management and efficiently comply with regulations such as the GDPR.

Key Areas of Documentation

• Databases and Data Sources

  • Documentation of all inventoried databases, including MSSQL, MySQL, Oracle, and Azure SQL.
  • Details on instance names, owners, and configuration specifics.

• Database Objects

  • Detailed listing of tables, views, stored procedures, and functions.

• Security Configurations

  • Documentation of user permissions, roles, and access levels.

• Cloud and On-Premises Data Sources

  • Capture both local and cloud-based data sources for a comprehensive view of data storage.

Dependency Center: Connections Between Segments

The Dependency Center in the “Data” segment visualizes the relationships between data sources and other IT components. These connections enable holistic analysis and management of the data infrastructure.

Key Connections in the Dependency Center

• Data to Services in the “Services” Segment
  • Databases linked to MSSQL or other database services: Each database is associated with the service that hosts it.

Documentation Goals

The primary goal of the Data segment is to provide a comprehensive overview of all data storage locations. This overview serves multiple purposes:

• Transparency and Control
  All potential storage locations for business and personal data are documented centrally.

• Support for Data Protection and Compliance
  The “Data” segment offers data protection officers a means to identify and monitor relevant data sources, simplifying compliance with regulations like the GDPR.

Conclusion

The “Data” segment in Docusnap365 provides a robust platform for documenting and managing all data sources within a company. By integrating various inventory modules and visualizing relationships in the Dependency Center, it ensures transparent and efficient data infrastructure management. This not only aids IT administration but also supports data protection officers in meeting compliance requirements.