Microsoft Exchange Online

Documentation of the cloud-based email and calendar service. Includes information on mailboxes, distribution groups, and policies.

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Microsoft Exchange Online in the “Services” Segment

Microsoft Exchange Online is a cloud-based email and calendar service that enables organizations to efficiently and securely manage their communication infrastructure. As part of the Microsoft 365 suite, Exchange Online offers features such as email management, calendar coordination, task management, and contacts. Docusnap365 provides detailed documentation of the Exchange Online service to ensure a comprehensive overview of mailboxes, resources, and configurations within the organization.

Key Features of Exchange Online Documentation

  • General Information:

    • Service Overview: Documentation of all Exchange Online instances within the organization.
    • Last Inventory: Displays the date of the last synchronization to ensure data is up to date.

  • Mailbox Management:

    • All Mailboxes: Lists all user, room, and shared mailboxes, including storage usage, item count, and deleted items.
    • Mailbox Folders: Overview of the folder structure within a mailbox, including Archive, Inbox, Junk Mail, and Sent Items.
    • Calendar Groups: Documentation and management of calendar groups for scheduling.

  • Settings and Statistics:

    • Mailbox Settings: Details on automatic replies, time zone settings, and preferred languages.
    • Statistics: Usage insights such as the number of messages and storage statistics.

Dependencies Center: Microsoft Exchange Online Relationships

The Dependencies Center visualizes the relationship between Exchange Online and other Microsoft 365 services like Microsoft Teams, OneDrive, and SharePoint Online. This provides a clear overview of service dependencies and connections.

Benefits of Exchange Online Documentation

  • Transparency and Control:
    Detailed documentation of all mailboxes and their usage provides a clear view of the organization’s communication structures.

  • Efficient Resource Planning:
    Analysis of storage and message statistics helps the IT department plan and optimize resources effectively.

  • Compliance and Audits:
    Comprehensive documentation of mailboxes and settings supports compliance with data protection regulations and legal requirements.